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How To Register Consultancy Business In Kenya

Do you feel tired working for someone else? Are you frustrated being jobless after finishing your studies? Do you want to work for yourself? Well, you can start small by registering your sole proprietorship business that will enable you to turn your passion into income. 

I will guide you through what you need to prepare before starting trading as a consultant in Kenya. Before starting a consultancy business, you will need to have a registered business. You will need to gather the following information before hand so to make the registration process seamless.

Name Search

You will need to come up with business name suggestions that will require for name search to be performed at Company Registry. This process usually takes up-to 3 working days for the results to be released.

Business Name Registration Form (BN/2)

Once your preferred business name is available, then you will need to prepare the following information that will be used to fill the BN/2 form so it can be submitted to Company Registry for registration.

  1. Nature of Business – You will need to come up with one specific nature of business e.g. Energy consultant, Food consultancy service, IT consultancy, Research consultancy etc. General words such as “consultant” or “consultancy” alone are not sufficient for Company Registry to proceed to register your business. You will need to avoid things like “General Consultancy” which is popularly used but it will not be approved. Remember, be very specific.
  2. Plot number/Land Reference Number – For the plot number, please find the electricity bill or water bill of your business premises. If you don’t have a business premises, you can use your home residential plot number/land reference number for registration that’s if you are starting your business from home, but you will need to update the records at Company Registry once you have a Business Premises.
  3. Postal Address – If you don’t have one, you can register your very own postal office box for Ksh. 2,500 at the nearest Postal Office or ask a family or friend to allow you to use their P.O. Box temporary for the application then later on update your registration certificate once you acquire your own P.O. Box Address.
  4. Street Name/Road
  5. Town/City
  6. Address of any other place of business – Only applicable to businesses that are currently operating business in other counties or have other branches under the same business name.
  7. Full names – Make sure the full names you submit must match your ID/Passport in order to avoid challenges later on when you want to open your business bank account. Any person who has changed his/her name must give all former names, unless the change occurred before he/she attained the age of two years. Avoid using abbreviation for your middle name if you have one. For example names like Enock K. Kiprono is not allowed, instead it should be Enock Kipkolele Kiprono. This will save your time and money during the registration process.
  8. Age – Make sure you give your correct age based on your ID/Passport
  9. Gender – Male (M) or Female (F).
  10. Nationality – You will require to enter your nationality as indicated on your identification e.g. Kenyan, German, British, American, Chinese, South African etc.
  11. Usual Place of Residence – Where you currently reside e.g. Nairobi, Nakuru, Kisumu, London, Paris, Hong Kong etc.
  12. Other Business Occupation – You will need to enter your occupation e.g. engineer, farmer, hair stylist, web designer etc. If you don’t have one you can simply write either “Businessman” or “Businesswoman”.

Proof of Identity

Company Registry has introduced new rules that will require every sole proprietor to provide proof of identity documentation as follows in order for the registration to take place.

1. Copy of ID/Passport – You will need to provide a copy of your ID/Passport

2. Copy of KRA PIN Certificate – This applies to Kenya citizens or residents. If you are a foreigner then you won’t need to produce KRA PIN, however it is crucial to acquire one eventually because you won’t be able to open a business bank account without it or make Tax Returns.

3. Passport Photo – make sure it has a clear white background

Duration

Once your BN/2 form and proof of identity documentation have been submitted to Company Registry, you will need to pay for the registration cost. The registration process will take 1 working day for Company Registry to process your Business Registration Certificate. Please note that this is subject to Company Registry workload & working hours.

What’s Next After Registration

  • KRA PIN – if you are register a sole proprietor business, you can use your personal KRA PIN to act as your Business KRA PIN. However, if you are charging VAT to your customers, then you will need to enable the VAT Tax obligation on your personal KRA PIN.
  • Business Bank Account – you will need open a bank account for your business in order to receive payment from your customers.
  • Business Permit – allows you to trade your business in the counties. Cost varies depending on the size of the business. It takes 1 day to acquire a business permit in Nairobi County.
  • AGPO Certificate – if you are interested in registering for Government Tenders, then you must acquire AGPO Certificate.
  • Company Profile
  • Logo Design
  • Business Card Design
  • Domain Name & Web Hosting – you will need to create professional email accounts to use for your business e.g. info@companyname.com or info@companyname.co.ke

Photo Courtesy of lwdp.org.uk

About Enock Kiprono

Enock Kiprono is the founder of Fenesi.com & Dealpoa.com. He loves to connect with entrepreneurs that are success driven, passionate, action-taking whose goal is to make a difference in the business world!

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47 comments

  1. Halo,

    I have an inquiry to make about about upgrading my consultancy business to a ltd company. I am currently using an approved business name but it cannot transact widely.
    Can I maintain the name as it is and but be upgraded? What would be the procedure and cost?
    Please give me this details and I will give you the work of registering it.

    Thanks.

    Okalo

  2. Anyone with passion in starting a market research consultancy?

  3. for consultancy, does one required to file for the nominal share, MOA and AOA?

    • When forming a company, you will need to sign the generated company document – Form CR1, Form CR2, Form CR8 and Nominal Capital. In the new eCitizen system, you do not need to have MOA or AOA since there is a default version already in the system, you simply just need to adopt it in your company registration application.

  4. i would like to start a human development consultancy how much will be the total cost of registering my firm. thank you

  5. is there opportunities to supply procurement, supplier management, inventory management, contract management , strategic sourcing opportunities in Kenia and elsewhere?

    would like to support clients and suppliers from a sustainable supply chain point..

  6. Dear ENOCK

    what are the requirements to start a bookkeeping & consultancy firm in kenya. I am Accountant by proffesion and how much fees i you charging.

    thanks

  7. hillary kemboi

    how can i register a Sole proprietor company as a consultancy firm …please advice if Necessary

  8. I want to register an Environmental consultancy firm. Please let me know how much you charge.

  9. Enock,

    How much do you charge for starting a HR consultancy?

  10. Stephen Kinyanjui

    Hallo, can you help me to register a consultant business on cooperatives and accounting, how do you charged?
    How much capital?
    The legal process of registration?
    If you helped me, would you charge me? If yes, how much?
    Do you think a co-op consultant would do well?

  11. Asc dahir,
    I am accountant/statistician, I run a consultancy firm based in Nairobi, any collaboration is welcomed.

  12. Hi Enock,
    I want to an environmental and.safety consultancy firm in Kenya.What requirements do I need to fulfill?

  13. Hi Enock,
    iam Patrickwish to register accountancy consultancy firm how will you charge me to come up with such a company?

  14. I m journalist based in Nairobi and would like to register an agency to assist in recovery of monies from institutions holding wananchi’s money. How do i go about this ? i need two two people for a start? is it going to be a Ltd company? Enlighten me please.
    Thanks

    oriöp Kirui

  15. I m journalist beased in Nairobi and would like to register an agency to assist in recovery of monies from institutions holding wananchi’s money. How do i go about this ? i need two two people for a start? is it going to be a Ltd company? Enlighten me please.
    Thanks

    oriöp Kirui

  16. Enock,

    How much do you charge to help someone to open consultancy business in Kenya? I am a Kenyan wanting to consult in IT Business Systems.

    • Hi Enock,

      How much do you charge to help someone to open consultancy business in Kenya? A communication consultancy firm to be specific

  17. will the immigration give a work permit for foreigners who wants to start a business

  18. hi Enock. I want to start a security consultancy firm in kenya. kindly advise if there is special requirement. I work as a police officer with over 10 years experience and also pursuing a masters degree in Security Mngt.
    Denis

  19. Dennis Liyayi Kasievera

    would like to register a logistics consultancy company in Nairobi Kenya. Please assist me

  20. Dennis Liyayi Kasievera

    I would like to register a logistics consultancy company in Nairobi. Please assist me

  21. hi enock,am a forensic Student and I would like to start a forensic firm in Nairobi tell me how to start and if possible refer me to partners,am in Nairobi

  22. Jambo Enock,

    I would like to open a consultancy business in Kenya with a friend. I’m French but in currently live in the UK and my partner is in Nairobi and he’s Kenyan. Is there any specific requirements that we should follow?

  23. I wanted to register an IT consultancy company, one of the requirements is Certificate of consultancy. Where do i get this certificate from very urgent please

  24. Dear Deepak,
    what is the requirement to start a bookkeeping co. in kenya.

  25. Hi Enock,

    Thanks a lot for the above advice. I’m a CPA(K) and a Certified Fraud Examiner of good standing and I would like to register a management consultancy firm which will include all aspects of management. I would also like you to link with a few professionals to partner with.

    Regards
    Simon.

  26. hi Enock. I want to start a security consultancy firm in kenya. kindly advise if there is special requirement. I work in the security industry with over 10 years experience in security.

  27. I wanted to register a consultancy business, one of the requirements is Certificate of consultancy. Where do i get this certificate, requirements and cost.

    • Hello Florence, Which industry are you looking to register your consultancy business?

    • I have Consulting firm in the united States and would like to open and shift my business to Kenya. My focus is educational consulting to Kenya as well as neighboring country of Somalia. Ibam looking partners who invest time and resources in Kenya. I have also business background, currently MBA student and in the future will engage financial and accounting serviceses. Please help me find qualified individuals who interested to partner

      • Jackson Wanjiku

        Hallo Dahir, I am interested in partnering with you in your consultancy endeavor. I am currently in the UK completing my MSc in Global Business and Management with an intent to major in consultancy. Jackson.

      • Hallo Dahir,
        I am starting a consultancy business in nairobi. Would you consider partnering with me in this endevour?

      • Dahir
        Did you get anyone? if not then we can talk more at mndugah@mau-group.com

      • Hallo Dahir
        I am interested in the same area. I am a teacher though with a teaching experience spanning 20 years. Over time I have also undertaken HRM courses. Currently I am doing my MBA and have had stint with refugee students undertaking ALP.

  28. if i want to open an engineering consulting firm must i be registered by engineers registration board inorder to start my own firm?
    a civil enginneer

  29. do you have produce your academic/professional certificates to register a business?

    • No, you don’t need any professional certificate to register a consultancy company. The new company act 2015 enables anyone to be a director or owner of a company as long as they are 18 years or older.

  30. We are a consulting company based in india. We want to start a branch office in kenya.
    Please let me know your fees for registration tax compliance opening a bank account and assistingbin work visa

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